Final exam, PhD thesis (XXXVIII cycle)

DEADLINE EXTENSION FOR THE SUBMISSION OF THE PH.D. THESIS

Ph.D. students who are interested in requesting, for proven reasons, an extension of a maximum of 12 months for the submission of the Ph.D. thesis as foreseen by the Ministerial Decree 226/2021 must submit the request within the following peremptory deadlines: 

• Outgoing or incoming PhD students with a cotutelle agreement: April 30^th, 2025
• PhD students without a cotutelle agreement: July 31^st, 2025

FINAL REPORT

Ph.D. students must submit the final report on the activities carried out during the 3 years of the Ph.D. programme including eventual publications (see format "Relazione triennale / Final Report" at the bottom of the page) to the Ph.D. Coordinator by September 30^th, 2025.

GRADUATION APPLICATION

The peremptory deadline for submitting the Graduation application depends on the total number of months of extension (D.M. 226 extension) obtained by the Ph.D. student:

• no extension: October 31^st, 2025.
• 3 months: January 30^th, 2026.
• 6 months: April 30^th, 2026.
• 9 months: July 31^st, 2026.
• 12 months: October 30^th, 2026.

Those who have availed of suspension periods must retrieve them before submitting the Graduation application and contact the Ph.D. Office to verify their specific deadlines.

To proceed with the Graduation application, please log in to your reserved area (https://uniurb.esse3.cineca.it/Home.do) and select “Conseguimento titolo” from the menu. The procedure is explained in detail in the step-by-step guide “Guida conseguimento titolo” at the bottom of the page.

During the Graduation application procedure, the following mandatory attachments are requested:

• Electronic copy of the Ph.D. thesis in PDF/A format - max 300MB: please note that for the coverpage it is mandatory to use the specific template available at the bottom of the page. As required by the MIUR, Prot. 1581 of 26/07/2005 the frontispiece must include the name of the supervisor and the eventual co-supervisor as well as the code of the Scientific Disciplinary Sector - three at most (the updated list of the Scientific Disciplinary Sectors is available at the bottom of this page).
• Receipt of the AlmaLaurea online questionnaire
• Disclaimer for archiving the Ph.D. thesis
• Final Report

Ph.D. students who wish to request a 12 months-embargo must also attach the relevant request form authorized by the Supervisor and the Ph.D. Director.

All relevant forms are available at the bottom of the page.

During the Graduation application procedure, the Ph.D. student will also be asked to insert the abstract of the thesis in English (3000 characters maximum).

At the end of the application procedure and within the same deadline, the following payments must be made:

• € 16.00 (stamp duty) of graduation application fee;
• € 16.00 (stamp duty) of parchment contribution.

The Ph.D. thesis, together with the final report, will be examined by two external reviewers appointed by the Board of Lecturers. Within 30 days of acceptance of the appointment, the reviewers will express an analytical evaluation of the Ph.D. thesis and propose its admission to the public discussion in the event of a positive judgment or minimal revisions requested (minor) or its postponement for a period of up to six months if they consider that significant additions or corrections are necessary (major revision).

The possible outcomes of the evaluation are:

• POSITIVE OUTCOME: the thesis automatically acquires the final status.
• MINOR REVISION REQUESTED: the revised and corrected thesis must be uploaded within 30 days.
• MAJOR REVISION REQUESTED: within six months, the updated thesis, revised and corrected as requested, must be uploaded and submitted for a second evaluation by the reviewers.

In the event of conflicting evaluations, the worst opinion prevails.

Based on the evaluations received, the Board of Lecturers admits/does not admit each Ph.D. student to the public discussion (University Ph.D. Regulations).

FINAL EXAM AND DEPOSIT OF THE PH.D. THESIS

The discussion of the thesis takes place in a public session in front of an Evaluation Board appointed by a Rector's Decree on the proposal of the Board of Lecturers.

The final thesis, approved by the supervisor, will be automatically sent by the system to the members of the Evaluation Board.

At the end of the discussion, the Ph.D. thesis is approved or rejected with a motivated written judgment issued by the Evaluation Board. In the presence of results of particular scientific importance, the Commission can unanimously decide to award honours.

The title of Ph.D. (Dott. Ric.) is issued upon passing the final exam.

After the achievement of the Ph.D. title or upon the expiry of the requested embargo period, the University of Urbino will deposit the thesis in the open-access institutional archive IRIS ORA.

Moreover, the University will take care of the legal deposit of the Ph.D. thesis at the Central National Libraries of Rome and Florence.